Authorization Resources

Registration (Authorization) Application

Application for Registration (Authorization)
Application (pdf)


Applications for Exemption from Registration

Iowa Regent Universities and Iowa Community Colleges 

Exemption Application
Non-Degree Specialty Career & Technical Training Schools

Exemption Application
Religious Instruction

Exemption Application
Health Care System Affiliate Schools

Exemption Application
Cosmetology & Barber Schools

Exemption Application
Massage Therapy Schools

Exemption Application
Iowa Tuition Grant Participant Schools

Exemption Application
 

 

 

 

 

 

 

 

 

 


Financial Responsibility Applications

Statement of Financial Responsibility and Exemption Request
Application (pdf)

Statement of Financial Responsibility and Exemption Request for Driver Education Schools
Driver Education Application (pdf)


Financial Responsibility Application Process and Required Documentation

A postsecondary educational institution or instructional school that must file evidence of financial responsibility must complete an application that Iowa College Aid supplies for this purpose. A separate application is provided for driver education schools. Iowa College Aid accepts a completed application in any one of the following ways:

  • U.S. Mail
  • fax
  • an image or PDF attachment to an e-mail

It is not necessary to send Iowa College Aid a completed application to file evidence of financial responsibility in both paper and electronic format.

A completed financial responsibility application must be accompanied by all of the following:
  • Documentation of a continuous corporate surety bond payable to the State of Iowa in the amount of $50,000. The application includes bond language that a school's bonding agent should use to document the bond.
    • A school that is renewing its financial responsibility application and that previously filed documentation of the requisite bond with Iowa College Aid is not required to submit another copy of the bond with its renewal application. Instead, the school may submit documentation that the bond remains in effect, such as a receipt for payment of an annual premium that extends the bond's coverage. A school may also request that its bonding agent confirm that the bond is current by submitting a letter or e-mail to Iowa College Aid's Postsecondary Registration Administrator.
       
  • A copy of any catalogue, prospectus, brochure, or other advertising materials intended for distribution in Iowa. This material must state the cost of the course(s) offered and the schedule of refunds for portions of the course(s) not completed or state that no refund is provided. A for-profit postsecondary educational institution with at least one program of more than 4 months in length that leads to a degree, diploma, or license must adopt a tuition refund policy that complies with Iowa Code Section 714.23 (see below for additional information about the Iowa tuition refund policy) and disclose its complaint policy in its catalogue or other materials that are intended for distribution in Iowa.
     
  • The application requests contact information for an Iowa resident agent for the purpose of receiving service in a civil action. A school designates an Iowa resident agent when it applies to the Iowa Secretary of State's office for authority to transact business in Iowa. Iowa College Aid prefers, but does not require, a school to apply to the Iowa Secretary of State for this authority. If the school elects not to do so, the school need not complete this portion of the application and Iowa Code permits service to be had upon the Iowa Secretary of State.
A cosmetology or barber school must produce all of the following:
  • A Statement of Financial Responsibility and Exemption Request application.
     
  • Documentation of a continuous corporate surety bond in favor of the State of Iowa in the amount of $50,000 or ten percent of the total annual tuition the school collects, whichever is less.
    • A school that wishes to file a lesser bond based on a percentage of total annual tuition must request a worksheet from Iowa College Aid that includes a notarized statement attesting to the total amount of tuition the school collected in the preceding 12-month period.
       
  • Iowa College Aid may accept a letter of credit from a cosmetology or barbering school in lieu of a bond, and for the amount of the bond that would otherwise have been required.
     
  • Contact information for the Iowa resident agent the school designated at the time it filed with the Iowa Secretary of State for the purpose of transacting business in Iowa.
     
  • A copy of any catalogue, prospectus, brochure, or other advertising materials intended for distribution in Iowa. This material must state the cost of the course offered and the schedule of refunds for portions of the course not completed or state that no refund is provided. A for-profit postsecondary educational institution with at least one program of more than 4 months in length that leads to a degree, diploma, or license must adopt a tuition refund policy that complies with Iowa Code Section 714.23 and disclose its complaint policy in its catalogue or other materials that are intended for distribution in Iowa.

Financial Responsibility Exemptions

A school that would otherwise be required to file evidence of financial responsibility and believes that it qualifies for an exemption under Iowa Code Chapters 714.19 should apply to Iowa College Aid for acknowledgement of the claimed exemption. Iowa College Aid accepts a completed application to claim an exemption in any one of the following ways:

  • U.S. Mail
  • fax
  • an image or PDF attachment to an e-mail

See contact information for Iowa College Aid's postsecondary registration administrator below. It is not necessary to send Iowa College Aid a completed exemption application in both paper and electronic format.

Note: A postsecondary education institution that qualifies for an exemption from the financial responsibility provisions of Iowa Code may nevertheless be required to register in Iowa to offer a course of instruction via classroom instruction or distance education in Iowa. The registration provisions of Iowa Code Chapter 261B and financial responsibility provisions of Iowa Code Section 714.18 and 714.19 operate independently.


Contact

Iowa College Aid
Carolyn Small
475 SW Fifth St., Suite D
Des Moines, IA 50309
(515) 725-3400 option 4
carolyn.small@iowa.gov